FinOps Senior Support Administrator
IQbusiness South Africa
Johannesburg, Gauteng
Permanent
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Posted 25 March 2020

Job Details

Job Description

We are looking for a FinOps Senior Support Administrator who will support the internal workings of our business.

The focus of this role will be general business administration and coordinating day to day operations. The environment is multicultural and diverse and requires a people’s person; someone who can communicate well at various levels. The administrator/successful candidate will be required to proactively contribute to the growth and success of the company’s business operations.

Key Responsibilities And/or Outputs

  • Demonstrate a basic understanding of key strategy and structured problem-solving concepts
  • Express ideas and opinions through creative, effective and articulate business writing skills and demonstrate an ability to proof read their work as well as that of others
  • Guide conversations by adapting behaviour towards the needs of the team
  • Demonstrate the ability to perform across functional areas regardless of role specifics
  • Consistently demonstrate high ethical standards
  • Proactively seek development and stretch opportunities to progress in their career
  • Demonstrate business acumen and display an awareness of market trends and the importance of business principles and cost savings
  • Involved in organisational social responsibility
  • Demonstrate understanding and application of MS Office applications: Ability to create slideshows, create formulas, pivot tables, create an address book and auto-responses
  • Have a basic understanding of people management and team dynamics
  • Encourage co-operation and communication amongst teams in the Practice Support the team to remain focused under pressure
  • Strive to continuously improve own and Practice processes
  • Have an understanding of the links between components that contribute and/or hinder the Practice and organisational performance
  • Have an understanding of IQbusiness, the Practice offerings and how each IQer can contribute to the organisation
  • Have the ability to develop Practice insights through data analysis and research in order to deliver a real value add
  • Be self-reliant and collaborates with others

Practice Administration

  • Coordinate all travel arrangements and requirements
  • Processing of all payment requisitions
  • General office management
  • Maintain Data Integrity
  • System administration for Practice
  • Timesheets
  • Ops Support within other practice's billing

Resource planning

  • Effective team capacity planning
  • On-boarding and off-boarding of IQers from projects
  • On-boarding of new IQers into Practice
  • Assist in the allocation of IQers to projects
  • Assist with timesheet approval, billability and overall management

Financial administration

  • Invoicing and billability
  • Vetting of contracts provided for projects
  • Calculating and monitoring project revenue
  • Compiling invoices
  • Assist with tasks relating to debtors management
  • Tracking and Monitoring of practice expenses

Stakeholder management and communication

  • Liaising and updating the Finance team on all revenue and invoicing through the Practice
  • Communicating with third parties, vendors and clients
  • Liaise closely across other Practices within IQbusiness to ensure optimisation of people, client engagements and operations

Adhoc projects

  • Coordinate team events
  • Adhoc duties and projects as they arise
  • Facilitate all learning and development requests

Requirements

  • Matric
  • Diploma or Degree advantageous
  • 2 - 3 years’ plus experience in general and financial administration
  • Experience in billing, creditors and debtors, recons, purchase orders and invoicing
  • Very detail orientated and the ability to maintain accuracy under pressure
  • Self-starter and out of the box thinker